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Executive Assistant (Short term Assignment)

  • Gehalt: CHF250 - CHF300 per day
  • Art der Stelle: Contract, Full-time
  • Ort: Geneva
  • Berufsbereich: Other
  • Datum der Ausschreibung: 05.12.2018
  • Job ID: BBBH92718
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Executive Assistant - one month

Are you an Executive Assistant with over 5 years experience in supporting and coordinating executive team requirements ? Was this experience gained within a multinational and multicultural environment and are you looking for an exciting new opportunity within a non-governmental organisation (NGO) ? If so, please have a look at the following details:

Experis IT Switzerland is currently on the search for an Executive Assistant to join one of their clients, an NGO, based in Geneva.

Your role:

To provide a range of efficient administrative support to the Head, Sourcing & Supply Chain and their office.
The role holder is expected to maintain exceptional levels of professionalism; efficiency and discretion whilst demonstrating strong communication skills and judgment.
The role holder will work closely and collaboratively with internal and external stakeholders dealing with a wide range of highly sensitive issues within extremely tight deadlines and demanding situations.

Key Responsibilities

Reporting to the HEAD, SOURCING & SUPPLY CHAIN, the Executive Assistant will:

  • Be responsible for time schedule and management on behalf of the Head, Sourcing & Supply Chain to include effective prioritizing and resolving related conflicts and competing demands;
  • Provide substantial support to the Head, Sourcing & Supply Chain including proactive preparation and coordination of briefings for meetings, coordinate follow-up actions;
  • Serve as first point of contact and liaison with clients and officials both inside and outside the Client;
  • Effectively provide general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed;
  • Ensures quality of documents requiring the Head, Sourcing & Supply Chains approval and/or signature;
  • Keeps others informed by providing relevant information, reports or status updates;
  • Supports and works collaboratively with members of the immediate work team as well as with others in diverse work groups/teams/task forces, across all departments;
  • Accountable for the smooth operation of the office support work and related systems within the Office and assuming primary responsibility for organizing and coordinating workflows;
  • Works with the highest level of discretion in providing wide-ranging executive assistance support, setting and managing priorities and the workflow of the Head, Sourcing & Supply Chain, as well as administrative coordination within the Division;
  • Routinely involved in relaying/processing/handling information of
    the most sensitive, diverse and confidential nature.

To deliver the required results, it's necessary that you have:

  • Educated to Bachelor's Degree level or equivalent in relevant field (Business Administration, Communications, etc.)
  • More than five years' work experience at a similar level in a culturally diverse organization.
  • Demonstrable ability to adapt quickly and gain an understanding of the requirements of a senior executive, the Division and the Organisation.
  • Ability to quickly build and maintain trust and confidence.
  • Proven ability to multi-task in a team oriented, multi-cultural environment with the flexibility to positively adapt to a variety of individuals and situations.
  • Proven ability to respond appropriately and deal effectively with diverse situations that require good judgment, tact and diplomacy and discretion and confidentiality.
  • Fluent in English and French

If you are a dynamic and motivated Executive Assistant currently looking for a challenging new position that applies to your skills, then we look forward to receiving your application!

Don't hesitate and send us your CV today through the link in the advert. In case of any questions please contact Jane Archer on +41 22 818 8782.

I'm always looking for skilled candidates don't hesitate to send me your CV for future job opportunities. Do check my page: to see an overview of available positions or connect with me on LinkedIn.

Experis IT is Europe's leading recruitment agency. We have more than hundreds of open vacancies and we will be more than happy to find the perfect role for you! Visit us on

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